Creating a budget and sticking to it is essential when planning an event instead of mindlessly buying decorations and refreshments. Thea Wise, an event producer at Melt Productions, advises using an Excel spreadsheet or a Google document to accurately track expenses. Jennifer Read-Dominguez, editor at Rock My Wedding, suggests that establishing a realistic budget is crucial and recommends couples to start saving early and keep track of their finances through a spreadsheet. Matthew Shaw, founder of Sauveur Studios, emphasizes the importance of working out all the costs and adjusting them to fit your budget.
When searching for a venue, consider familiar spaces such as friends’ or family’s homes, local parks that allow gazebos, or even colleague’s gardens. If those options are not available, websites like Tagvenue offer a variety of locations that can be filtered by price to match your spending limit. Village halls or spaces run by the local council can be transformed into glamorous venues at an affordable cost. Scout and guide huts are another budget-friendly choice, typically costing as low as £25 per hour and often providing chairs, tables, and other necessities. Choosing a weekday or Sunday wedding can also lead to significant savings by avoiding the premium fees charged for Saturday weddings. Moreover, it is advisable to compare what a venue can offer in terms of additional services like menu printing or candle arrangements.
Instead of wasting money on decorations that won’t be used again, consider secondhand options. Online platforms like Freecycle or Recycle My Wedding offer preloved decorations, dresses, and accessories. Another economical idea is to repurpose secondhand fabrics from charity shops to create colorful decorations like bunting. Chic vases and plates can also be found at charity shops, adding a shabby-chic look to the event. Additionally, creative decorations like fresh fruits or herbs can be used to add a unique touch to the venue.
Managing food and drink expenses can be done by asking guests to bring a dish, which both involves them in the event and provides a diverse range of food options. Another cost-effective choice is to hire a food truck or mobile pizza van instead of organizing a formal catered meal. Poptop UK is a useful platform for searching for food vans and other party essentials such as marquees and entertainment. When it comes to serving food, Wise suggests opting for big-bowl sharing or platters and providing bamboo plates and cutlery to save money and be more eco-conscious. Guests can also be encouraged to bring their own drinks or large jugs of soft drinks and cocktails can be provided.
Regarding entertainment, Shaw advises considering the running order and available budget to ensure a cohesive experience. It’s worth exploring the idea of having musically talented friends and family perform, as it often leads to unique and memorable events.
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