Navigating meetings in a hybrid work environment has become quite the balancing act. From inappropriate attire to pesky distractions, the line between professional and casual conduct can be easily blurred. As pandemic-induced virtual meetings have become standard practice, the need for updated standards has never been more pressing.
According to Liz Wyse of the etiquette and professional coaching firm Debrett’s, video conferencing has led to a collective decrease in standards and decorum. As such, there’s a growing need for a new set of modern expectations for meeting conduct.
When it comes to dressing for virtual meetings, there are a few cardinal rules. While it might be tempting to embrace business on top and pajamas on the bottom, this is generally discouraged. Dressing in a manner suitable for a face-to-face meeting is crucial, especially when dealing with clients or executives. Diane Gottsman, a protocol expert, advises against participation without pants, highlighting the need to prepare for unexpected video interruptions.
Aside from attire, distractions can pose a significant challenge in hybrid meetings. Advisors recommend muting notifications and eliminating background disturbances. Virtual attendees need to ensure that their backgrounds are tidy, while in-person attendees have to be mindful of lighting. It’s essential to consider your surroundings as distractions can imply disengagement or boredom.
Furthermore, engaging in the chat function should be done mindfully as it can create an unnecessary diversion. Similarly, efforts should be made to include virtual attendees in any humorous or timely discussions that may take place during the meeting.
Keeping snacks off-screen during meetings is crucial to prevent any form of distraction. However, in instances where eating is unavoidable, maintaining an open camera, if possible, is preferred. Additionally, being transparent about any extenuating circumstances prior to the meeting, such as dealing with a noisy environment, assures a level of understanding from other attendees.
Finally, punctuality and respect for everyone’s time remain paramount. Starting and ending meetings on time, and staying focused on the agenda, is critical in preventing video fatigue and ensuring that every attendee feels heard and included.
As the world continues to adjust to new work environments, developing these habits and facilitating a smoother meeting experience is increasingly vital.
